The National Foundation for the Deaf Incorporated is committed to protecting and maintaining the privacy, accuracy and security of your personal information.
HOW WE COLLECT YOUR INFORMATION
We will only collect personal information that is relevant to our relationship with you. The personal information we collect will generally include your name, address, telephone numbers, email address, credit card or bank account details, date of birth, details about your level of hearing, and information about your use of our services and the products that you purchase from us. You may choose to not provide us with this information, but not doing so may affect our ability to provide you with our services and products.
We will collect this information directly from you when you:
• register to use our services (including by registering on our website, or at one of our events or programmes);
• register as a donor or leave a bequest to us;
• use our services;
• purchase products (such as headphones and safe sound indicators) from us; or
• communicate or interact with us, whether by email, telephone or otherwise.
You are required to keep us informed of changes to your personal information to enable us to have proper administrative processes.
We may also collect aggregated information generated by our system, which tracks your use of our services but does not identify you personally.
Our website uses server logs and web analytic tools (such as “cookies”). Cookies are small text files that are downloaded to your device by websites that you visit. When you use our website, these tools collect information such as the browser and operating system that you use, the internet protocol address of the device you use to access the site, search terms, your location and the content that you view when visiting the website.
You can set your browser to block all cookies, including cookies associated with our website, or to indicate when a cookie is being set by us. If you set your browser to reject cookies you may not be able to access all the features of the website.
HOW WE USE YOUR INFORMATION
We may use your personal information to:
• identify you, so we can ensure that your account is secure;
• compile and maintain a database of donors (if relevant to you);
• provide our services (including our programmes, events and campaigns) and products to you;
• communicate with you about our services and products, including notifying you of our events, programmes, campaigns, hearing-related developments, and if applicable your donations;
• maintain our records;
• enforce any agreement that we have with you;
• fulfil our legal requirements (for example, any disclosure to law enforcement agencies); and
• for any purpose related to the above.
We may use any information that we collect from you that is not personal information (so you cannot be personally identified from it) for our own purposes, including:
• to analyse how you and others use our services (including our events, programmes and campaigns) and products;
• to analyse our donations;
• to analyse data and trends relating to hearing and related issues;
• to improve our services and product offers; and
• for our marketing and promotional purposes.
We may use your information to offer you the services and products that we believe meet your needs. However, you can notify us at any time if you do not wish to receive these offers by emailing us at firstname.lastname@example.org. We will act promptly on any such request.
WHO WILL USE YOUR INFORMATION?
We generally do not share your personal information with others unless this is necessary for the purpose for which you provided the information to us. In particular, we will not sell, license, transfer or disclose your personal information to any third parties, including our sponsors or other like-minded organisations, without first obtaining your explicit consent to do so.
However, we may disclose your personal information to our agents or contractors who provide services relating to the services and products that we supply, including the printing, processing and delivery of mailings, processing online financial transactions or analysing the data that we collect.
While it is unlikely, we may be required to disclose your information to comply with legal or regulatory requirements. We will use reasonable endeavours to notify you before we do this, unless we are legally restricted from doing so.
We may disclose, license, sell or transfer to third parties any non-personal, aggregated information that we collect from you and others.
YOUR INFORMATION IS SECURE
We will ensure your personal information is kept secure and confidential, using up to date methods and systems which meet current industry standards. This includes the following:
• Only our staff and those who perform services on our behalf, and are authorised to handle your information, will have access to your personal information.
• We will not retain any of your information for any longer than is required by us except to fulfil our legal obligations or where you have consented.
• We will, with your assistance, endeavour to keep your personal information accurate, complete and up-to-date.
ADVERTISING AND THIRD PARTY LINKS
YOU HAVE ACCESS TO YOUR INFORMATION
You can access most of the personal information we hold about you and request corrections. This right is subject to some exceptions, for example, you may not obtain access to information relating to existing or anticipated legal proceedings.
You can request access to your information by emailing us at email@example.com. There is no charge for this service unless the information you request requires significant research or preparation time. If there is a charge, we will notify you in advance of the charge.
WHAT TO DO IF YOU THINK WE HAVE MADE AN ERROR
We are committed to the protection of your privacy and our policies, processes and systems have been developed with this intent. However, sometimes errors do occur. If you think we have made an error, please email us at firstname.lastname@example.org to let us know. If we have made an error, we will endeavour to ensure that it does not happen again.
CHANGES TO POLICY
We may change this policy at any time by publishing the amended policy on our website. We will endeavour to inform you of any changes to the policy by email or on the website. If you have any questions about our policy or any changes to it, you can contact us by email at email@example.com or write to us at Level 1, 149-155 Parnell Road, Parnell, Auckland 1052 or PO Box 37729, Parnell, Auckland 1052.
If you have an enquiry or complaint about the way we have dealt with your personal information, please email us at firstname.lastname@example.org or write to us at Level 1, 149-155 Parnell Road, Parnell, Auckland 1052 or PO Box 37729, Parnell, Auckland 1052. We will endeavour to respond promptly to your enquiry or complaint.
The National Foundation for the Deaf Incorporated (we, us or our) is committed to our vision of drawing the community together to prevent hearing loss and improving the lives and futures of people who are deaf or hearing impaired.
We are very grateful for the donations that we receive from our kind supporters (you or your). The donations that we receive will be used to fund our programmes, events, campaigns and other activities, and to enable us to support these activities.
This donor policy sets out details of:
• our approach to your donations, including information regarding the Donor Bill of Rights to which we subscribe;
• how we manage the personal information that you provide to us when you donate;
• how we manage the financial information that you provide to us when you donate; and
• how to contact us in connection with your donations and this policy.
OUR APPROACH – DONOR BILL OF RIGHTS
We subscribe to the Donor Bill of Rights, which is endorsed by the Fundraising Institute of New Zealand (FINZ).
Philanthropy is based on voluntary action for the common good. It is a tradition of giving and sharing that is primary to the quality of life. To assure that philanthropy merits the respect and trust of the general public and that donors and prospective donors can have full confidence in the not-for-profit organisations and causes they are asked to support, it is declared that all donors have these rights:
• To be informed of the organisation’s mission, the way it intends to use donated resources, and its capacity to use donations effectively for their intended purposes.
• To be informed of the identity of those serving on an organisation’s governing board, and to expect the board to exercise prudent judgment in its stewardship responsibilities.
• To have access to the organisation’s most recent audited financial statements.
• To be assured that donors’ gifts will be used for the purposes for which they were given.
• To receive appropriate acknowledgement and recognition.
• To be assured that information about donations is handled with respect and with confidentiality to the extent provided by law.
• To expect that all relationships with individuals representing organisations of interest to the donor will be professional in nature.
• To be informed whether those seeking donations are volunteers, employees of the organisation or hired solicitors.
• To have the opportunity for their names to be deleted from mailing lists that an organisation may intend to share.
• To feel free to ask questions when making a donation and to receive prompt, truthful and forthright answers.
ANONYMITY AND CONFIDENTIALITY
Some donors prefer to remain anonymous. We respect the wishes of donors who prefer that their gift remains confidential.
When you make a donation (whether solicited or not), the information that you provide is recorded by us unless you specifically ask us not to record this information. Notwithstanding this, unless you expressly choose to have your name publicly associated with your donations, your donations will not be announced publicly.
You may also ask to be excluded from our mailings and other communications.
For online donations, we only use processing services using best industry practice security and protection. We do not access or store your credit card or bank account information (as sent to those processing services).
When you donate to us using our online donation form, the financial information that you provide (such as your credit card number) is encrypted. While on a secure page, such as our donation form, the lock icon on the bottom of internet browsers such as Microsoft Internet Explorer becomes locked (as opposed to un-locked or open when you are just surfing). To learn more about SSL, follow this link: http://webopedia.internet.com/TERM/S/SSL.html
Although we take precautions to protect the security of your information and payments transmitted over the internet, no organisation can guarantee the absolute security of such transmissions. If you choose to provide us with any of your financial information, you do so at your own risk and we are not liable for any loss that you might suffer as a result.
We also protect the financial information you provide regarding your donations if the information has been provided to us other than via the internet. Access to your financial information is strictly limited to those staff and their managers who are responsible for processing and reporting on this information. We keep all our staff up-to-date on our security and privacy practices.
We reserve the right to accept or reject a donation. In particular, we reserve the right not to accept donations from any organisations or individuals whose views and activities are not consistent with our vision and objectives.
If you make a donation in error, you can ask us to return the donation to you within 30 days without charge.
HOW TO CONTACT US
If you have any general questions about your donations or this policy, you can contact us at email@example.com or at Level 1, 149-155 Parnell Road, Parnell, Auckland 1052 or PO Box 37729, Parnell, Auckland 1052.